Privacy Notice

Last updated: 08.04.2025


X-MO Media ("we", "us", or "our") is a digital marketing agency that manages lead generation forms and marketing tools on behalf of various business clients. This Privacy Notice explains how we collect, use, and protect your personal data when you submit a form hosted or managed by us.

1. Who Is Collecting Your Data

Your data is collected by the business or service named on the form you submitted. That business is the Data Controller , responsible for determining how and why your personal data is processed.

X-MO Media acts as a Data Processor, managing the technical systems and infrastructure used to collect and forward your data securely.

2. What Data We Collect

Depending on the form, we may collect:

  1. Your name

  2. Email address

  3. Phone number

  4. Company or business name (if applicable)

  5. Your message, preferences, or any details you submit

  6. Metadata such as submission time, device type, or IP address

3. Why Your Data Is Collected

Your data is collected and processed in order to:

  1. Respond to your inquiry or request

  2. Provide services or information from the business shown on the form

  3. Improve customer service, marketing, or support

  4. Send marketing or promotional materials

4. Legal Basis for Processing

We process your personal data under one or more of the following legal bases:

Consent – when you submit the form, you consent to the processing of your data

Legitimate Interest – when processing is necessary to respond to your inquiry or operate business communications

5. Who Has Access to Your Data

Your data will only be shared with:

The business named on the form (the Data Controller)

X-MO Media] (as Data Processor)

We do not sell or rent your personal data to third parties.

6. Data Retention

Your data will be retained only for as long as necessary to:

Fulfill the purpose for which it was collected

Meet legal or operational requirements

After that, your data is securely deleted or anonymized.

7. Your Data Rights

Regardless of where you live, you have the right to:

  1. Access the personal data we hold about you

  2. Request correction of inaccurate or outdated information

  3. Request deletion of your data

  4. Object to or restrict processing in certain situations

  5. Withdraw your consent at any time

  6. Lodge a complaint with your local data protection authority

We honor these rights globally, even if not legally required in your country.

8. How to Exercise Your Rights

To exercise your privacy rights:

Please contact the business shown on the form (Data Controller), or

If unsure who to contact, email us at [email protected] and we will forward your request to the correct party.

9. Data Storage & Transfers

We store and process your data using secure third-party platforms and systems, which may be located in various countries around the world. Regardless of where your data is processed, we ensure that appropriate safeguards are in place to protect it in line with global privacy standards.

By submitting your information, you agree to this transfer, storage, and processing of your data in accordance with this Privacy Notice.

These safeguards may include:

  1. Encryption and access control

  2. Standard contractual clauses for international transfers (e.g. GDPR)

  3. Verified data protection frameworks (e.g. EU-U.S. Data Privacy Framework, if applicable)

  4. Agreements with trusted service providers that meet our security and privacy criteria

10. Changes to This Notice

We may update this Privacy Notice as needed to reflect changes in regulations or our processes. The most recent version will always be available at this page with the updated date.

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